Here we explain in detail about what is chartered buying? Fundamentally, the category management deals with organizing the wide array of goods and services that a company requires into specific categories. These can range from technology and supplies for offices to services and raw commodities. Gaining a better grasp of the organization’s needs is the main goal. This is so because it will help with decision-making during the procurement process. Since we at Chartered Buying are here to make things easier for you, here’s an example from your day-to-day life for your better understanding of advanced category management.

We believe that you all must have visited supermarkets quite often during your entire lifetime. So visualize a vast marketplace full of everything from food and gadgets to clothing and gadgets. Now consider how every single one of these items fits into a certain category. Vegetables and fruits, for instance, are in the realm of food category, but gadgets belong in the field of technology. Category management is similar to how these many divisions are arranged in a shopping center. Now let’s dig deep into the concept of procurement category management which is quite prevalent amongst the businesses looking to flourish in the market.

what is Category Management in Procurement

In the field of procurement, the term “category management” is frequently used and it is vital to assist companies in making educated decisions about buying the necessities. To put it simply, procurement category management is a strategic approach to procurement. In addition, it includes the organized and methodical management of products and services within designated categories. Instead of being constrained to the basic purchase of goods and services, it keeps expanding its horizon. Moving much ahead of buying process, it also provides companies with an organized way of functioning that can actually streamline their procedures related to procurement. Furthermore, we, at Chartered Buying will now analyze the fundamental aspects, components, and significant business effects of procurement category management on businesses.

what is Category Management Process

Many organizations across the world utilize the category management method as an organizational strategy. This particular management is mainly used by businesses. It is so prevalent among businesses for effectively and carefully managing their procurement operations within designated groups of products and services. Thus there are multiple crucial steps in this planned process:

Step 1: Assessment

The assessment of needs in a quite comprehensive manner is the first and foremost step in the process of advanced category management. In this stage, the businesses are required to involve themselves in allotting the category of the products and services that are being utilized by the company. Through this, the businesses will be able to pinpoint important areas for procurement. After all, making decisions that are effective starts with having an intimate knowledge of each category’s significance.

Step 2: Sourcing 

The next stage after defining the classifications in category management is sourcing in which the businesses have to navigate the appropriate suppliers for each of the categories. In this stage, the following steps takes place:

  • prospective suppliers are located
  • their skills are assessed,
  • check if everything seems fine
  • the settlement is done on beneficial terms.

Because it has a direct impact on the affordability as well as the quality of the products and services bought, sourcing is an essential component.

Step 3: Negotiation

In procurement category management, the ability to negotiate is of utmost importance. During this stage, the companies are required to indulge themselves in negotiations with suppliers through which they can come to a common ground by determining suitable conditions like:

  • price range
  • timing of delivery, and
  • any other category-specific requirements

Most importantly, finding an ideal deal for the company while fostering good connections with suppliers that are not temporary in nature. Instead, creating relationships that lasts long is the goal of third step of the advanced category management i.e. negotiation.

Step 4: Management 

Regular supervision of procurement operations is an integral part of category management which includes various activities such as:

  • tracking expenditure
  • keeping an eye on the efficiency of suppliers, and
  • making sure that the demands of the company are satisfied on a regular basis without any delay.

Efficient administration guarantees that the procedure related to sourcing stays in line with the objectives of the company and adjusts to evolving situations. 

Step 5: Continuous Improvement

Instead of being a process that is static in nature, procurement category management is known to be a continuous method of improvement. In the rapidly changing markets, business needs, and technological advancements, organizations can easily adjust by doing simpler things. All they need to do is keep evaluating and reviewing categories, suppliers, and procedures during regular time intervals. The effectiveness and alignment of the procurement strategy with organizational goals can be only ensured through ongoing improvement. Hence, no shortcuts should be applied when it comes to development and businesses should actually invest in continuous improvement.

What is Category Management benefits in Procurement

Procurement category management presents a multitude of noteworthy advantages to enterprises aiming to maximize their purchasing procedures and accomplish strategic objectives. Here are the benefits of category management mentioned below:

Cost Savings:

While every business aims to earn as much profit as it can, it also looks for various ways in which it can save money. With the proper classification of complementary goods and services, businesses can enjoy the benefits of category management take advantage of economies of scale. Hence, through this, they can bargain with the sellers for more favorable conditions. If businesses are able to negotiate better prices and conditions with suppliers, they can use an organized strategy for procurement and actually save a lot of money.

Efficiency Improvement:

Sorting products and services into categories makes the process of purchasing more effective. Wondering how well-organized framework is one of the greatest benefits of category management? See how:

  • It streamlines the process of making decisions
  • It cuts down on reductions in staff, and
  • It improves the procurement function’s whole procedure.

Supplier Relationship Enhancement:

Rather than considering the suppliers as commercial partners, category management encourages the organizations to collaborate with them as strategic partners. Through this method, the businesses can nurture relationships with them for longer durations as it will help them attain:

  • reliability,
  • honesty, and
  • mutual comprehensiveness

Through this, the suppliers are encouraged to perform in a more effective manner.

Quality Assurance:

By carefully choosing suppliers within the various groups, businesses can guarantee that they are purchasing high-quality goods and services. The company’s capacity to provide brilliance in its own products and services is enhanced by this quality-focused approach.

Risk Mitigation:

Minimizing reliance on just one supplier by expanding the supply base is the goal of advanced category management. By reducing the likelihood of possible delays from a single source, this variety ensures that business activities will continue even in the event of unexpected difficulties.

Strategic Planning:

The advanced category management ensures that procurement activities complement overarching company objectives. This strategic integration guarantees that the procurement strategy enhances the company’s resilience and performance over the long term.

Market Responsiveness:

Organizations can react more quickly to changes in the market, in technology advancements, or in the needs of their business by regularly assessing and reevaluating their suppliers and classifications. This adaptability ensures the ongoing effectiveness and application of the procurement strategy.

Operational Resilience:

Organizations can improve their entire tolerance to market risks by regulating categories efficiently and in a more organized manner. The organization’s endurance to obstacles and disturbances is improved by two major things that are:

  • timely identification of possible risks
  • mitigation of possible risks

Being one of the finest benefits of category management, it does help them to move in the right direction.

Cost-Effective Innovation:

In the very initial stages of the creation of products, advanced category management promotes cooperative ties with suppliers. This partnership may result in affordable developments that maintain the company’s competence in the marketplace.

Continuous Improvement: 

The method of procurement category Management is dynamic by nature, with a focus on ongoing development. Consistent evaluations and modifications to categories, suppliers, and procedures promote the continuous improvement of the procurement approach.


Even while we  end, we at Chartered Buying will only vouch for the significance of category management for procurement. By now you must have totally understand how greatly it encourages the companies to optimize the process of purchase. As you have already come across the myriads of benefits of category management, so all they need to do the classification of products and services, the businesses will easily be able to save expenses, increase effectiveness and reduce possible risks.

Though people often confuse what is category management with a set of stages, however, it is dynamic in nature and consistently encouraging the businesses to function. In case if you’re looking for any assistance for the advanced category management, we’ll be more than happy to help you. Just like you aim to take your business to greater heights, similarly we also possess the same objectives for you businesses. However, at the same time, we also make sure that the businesses not only succeed for a shorter time duration but remain one of the market leader for much long